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San Jose Property Management Blog

Selecting & Notifying New Tenants – Best Practices for San Jose Landlords

Web Admin - Tuesday, August 23, 2016
The process of selecting and notifying tenants is just as important as tenant screening. In a previous blog, we talked about screening. Today, we’re talking about how you should go about choosing your tenant and getting your lease signed.

Selection Process

The selection process needs to be fair and complete. It’s an area where fair housing laws are very strict. When you’re selecting tenants and there are multiple applications, you need to prove there is no element of discrimination except the qualifying criteria you have applied to everyone.

Collecting a Deposit

After the screening process, notify the tenant of your approval and get your deposit to hold right away. Don’t take the house off the market in the hopes that they will enter into a contract with you. In our case, we give the approved tenants 24 hours to come in and bring their deposit in a secure form like a cashier’s check or bank check. We then get the lease signed right away. That way you know you’re done with the process and you have the security deposit.

Valid Lease

Have a valid lease. The rental agreement needs to be legal and comprehensive. If something was to go wrong and you need to go to court to evict the tenant or get resolution to a disagreement, you want to make sure that your document is valid and that the court will side with you in any dispute with the tenant. There are several groups that can help. The Rental Housing Network in Santa Clara County can help you with forms. One really valuable form they have is a known valid rental agreement. They are also a group that empowers you to get credit reports. They can be very helpful when you’re managing your own property, so make sure you use all the resources they have available.

If you have any questions about what you need to do when you’re selecting a tenant, please contact us at Aborn Properties.

Tenant Screening – Best Practices for Landlords in San Jose

Web Admin - Tuesday, August 16, 2016

Proper tenant screening is crucial and it’s one of the areas that professional property managers can do better than individual landlords. We screen so many people that we have systems and processes in place that are designed to protect landlords and owners. You have to know exactly what you want, and resolve not to settle. Sometimes landlords get a little anxious when their property is vacant on the market. But you have to know what you want and keep your standards high.

Application and Credit

The application is important. Make sure your applicant fills in every question. If its non-applicable, have them check it as not applicable. Sometimes people won’t necessarily lie on their application, but they leave information out, especially if there’s something they’re not comfortable disclosing. When you get the credit report, set it down right next to the application. Make sure that all the landlords they have listed and the previous addresses they have stated match in both the application and the credit report. Sometimes they’ll leave out a landlord who had to evict them or would say something critical.

Checking Income

Ask for pay stubs to check your applicant’s income. Then, call the supervisor. The one question we always ask is this: what is the chance that this employee will be employed for the next five years? No employer will guarantee that, but if there is a layoff coming or the company is thinking about going out of business, you can hear that if you ask the right question.

Landlord References

Check previous landlord references. The current landlord may have a vested interested in glossing over what they don’t like about the tenant, especially if they are in the process of evicting that tenant or anxious to get rid of the tenant. Talk to former landlords. If the tenant was a good tenant, there’s a chance that landlords from years ago won’t remember that person. However, if the applicant was a problem tenant, the landlords will remember.

Know what you want and don’t make exceptions. We have a rule about evictions. If the landlord had to pay money to get rid of the tenant, we don’t want the problem. This will serve you in your screening. If you have any questions about tenant screening, please feel free to contact us at Aborn Properties.

"We have been utilizing the services of Aborn Properties for 5 years now and have recently asked them to manage a second single family property for us. Their employees are professional, reliable and responsive to our needs. They have great marketing strategies that market our properties in a cost-effective and worry free manner. They have also found us solid tenants and have kept our vacancy rate to a minimum. I confidently and fully recommend Aborn Properties to fulfill all your property management needs."


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Aborn Properties
2660 John Montgomery Dr., Suite 1
San Jose, CA 95148

Office: 408-272-4100
Fax: 408-272-2095
California Bureau of Real Estate #00409494

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